Adens Events Quotation Management System
Adens Events is a full-service event management company that provides complete event solutions including catering, stage décor, seating arrangements, and more. Their team needed a faster, cleaner way to prepare and send itemized quotations to clients.
Where It All Started
Adens Events approached Accelray with a simple but important need: a fast and reliable way to create and send professional quotation PDFs to their clients. Their workflow involved manually preparing quotations for food menus, stage decorations, seating arrangements, and custom pricing, a process that was time-consuming and prone to inconsistencies. They wanted a straightforward web system that their team could use daily without complexity.
Our Role
We designed and developed a minimalist yet powerful web application tailored specifically for quotation creation. Our focus was on:
- Building an intuitive interface anyone on the team could use
- Enabling custom pricing for menu items, décor, and seating
- Ensuring every quotation is generated in a polished, consistent PDF format
- Streamlining the entire quotation process with speed and accuracy
Key Features
- Quotation Builder: Add food menu items, stage décor, table and chair setups, and custom pricing.
- Editable Pricing: Each item can be priced uniquely for every quotation.
- PDF Generation: One-click creation of clean, branded, client-ready PDFs.
- Simple UI: Fast, clutter-free interface designed for ease of use.
- Centralized Management: All quotations and pricing data managed in one place.
Challenges We Solved
- Eliminated manual formatting errors from document-based quotations
- Enabled quick updates to pricing without editing templates
- Ensured reliable PDF rendering with consistent layouts
- Created an easy-to-use system requiring no training
- Reduced overall quotation creation time significantly
Technologies Used
- Laravel (PHP) – Backend & business logic
- Blade Templates – UI & PDF structure
- PDF Generation Engine – Automated document creation